Are you thinking of putting on a practice event? Chris Baker lists some things you need to consider.

Events can often be suggested by company reps looking to sell more products. However, what’s in it for you and your practice?

They can be a great way to concentrate patients’ minds about a specific treatment and a specific benefit. Examples of events that are likely to be successful would be a short-term orthodontic event with an offer if they go ahead with treatment on the day, or perhaps discounted teeth whitening.

So, what will make your event truly tremendous?

Top 10 tips to a super successful event

  1. Hold it on an evening or even better, a Saturday. If you want the public to attend then you need to plan it for a time that suits them, not you. In terms of evenings, Wednesdays or Thursdays are best (early in the week is just too much effort for many and on Fridays the pull of the pub can be too strong!)
  2. Check diaries for major sporting occasions, TV can’t-be-missed and local events – avoid
  3. Run the numbers so that you know how many people need to attend and then convert to make it worthwhile. As a rule of thumb, you will need 30% more than those who say they will attend as around this amount are likely to drop out
  4. Why should they come? A few oral health goodies are frankly not going to cut it. If you want them to allocate their hard-earned money to something they may have been considering in two years time, now, it is going to have to be worth their while
  5. Obviously you need to tell people about the event. Make sure that you send emails to your existing patient database. And not just one – I would recommend a minimum of three
  6. Have posters in the practice and signage/A-boards outside
  7. Have you told the team all about the event and their potential role within it? Don’t laugh – I am aware of this not happening on more than one occasion. They need to help promote it
  8. Use social media and Facebook advertising to get your message out there. Facebook advertising is a tremendous way to promote events. Set up a specific landing page on your domain for the event that allows visitors to register
  9. Plan meticulously for the day. Pay particular attention to how visitors will be greeted, signage and what they will take away with them. Your team need to be on their ‘A game’
  10. I am sure that you will have made the event a massive success on the day. However, don’t forget those who dropped out, failed to attend or didn’t go ahead. They should be put into a campaign that will contact them/send them a series of communications over the following months with the aim of enticing them back.

Good follow-up is so often overlooked and yet it is almost as important as pre-event activity. It is really only once the follow-up campaign has run its course, that you can decide whether or not the event was a success. If it was, when’s the next one?

Chris Baker owns and runs Corona Design & Communication, a specialist dental marketing agency. For more information please call 0845 370 2211, email or visit

Corona Design & Communication @chriscorona.

For more information on this story please call Corona Design & Communication on 0845 370 2211 or 07947 470896.